Employees often spend their own money to perform essential job duties—whether it’s using a personal vehicle for work-related travel, purchasing tools or safety gear, paying for phone or internet usage, or covering other job-related expenses. These costs can quickly add up, and when left unpaid, place an unfair financial burden on workers.
Under California Labor Code Section, employers are legally required to reimburse employees for all necessary and reasonable expenses incurred while performing their job. This law is designed to ensure that workers are not forced to absorb the cost of doing their jobs. Common reimbursable expenses include mileage, uniforms, work-from-home equipment, phone bills, and other out-of-pocket costs directly related to employment.
To better understand how reimbursement claims work in California, you can refer to the DLSE’s Expense Reimbursement FAQ, which outlines what types of expenses qualify and how employees can assert their rights.
When employers fail to meet this obligation, they not only violate state law but may also face serious legal consequences. Employees who are not properly reimbursed have the right to take legal action and may be entitled to recover not only the unpaid expenses but also additional damages and legal fees. For broader labor protections at the federal level, the U.S. Department of Labor’s Wage and Hour Division provides resources on workplace rights.
At Bibiyan Law Group, we are committed to protecting the rights of employees across Los Angeles and throughout California. Our experienced employment attorneys have helped countless workers recover compensation for unreimbursed business expenses. If you believe your employer has failed to reimburse you for work-related costs, we’re here to help you understand your rights and fight for what you’re owed.
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Understanding California Labor Code Section 2802
Labor Code Section 2802 mandates that employers must indemnify employees for all necessary expenditures or losses incurred as a direct consequence of their job duties. This includes expenses such as:
- Travel expenses: Mileage, gas, parking fees, and tolls when using a personal vehicle for work.
- Cell phone and internet bills: If used for work-related communications or tasks.
- Work equipment: Laptops, tools, uniforms, or any equipment necessary for job performance.
- Training and certification fees: Costs associated with mandatory work-related training.
- Home office expenses: For remote workers, this can include a portion of rent, utilities, and office supplies.
Employers are prohibited from passing these costs onto employees or requiring them to waive their right to reimbursement. Any agreement to the contrary is considered null and void under California law.
Learn more about Labor Code 2802 from the California Legislative Information site here.
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Common Scenarios Leading to Unreimbursed Expenses
Employees across various industries may find themselves bearing work-related costs without proper reimbursement. Common scenarios include:
- Remote Work Expenses: Employees working from home may incur additional costs for internet, electricity, and office supplies.
- Use of Personal Vehicles: Sales representatives or delivery drivers using their own cars for work purposes.
- Mandatory Uniforms or Equipment: Employees required to purchase specific clothing or tools for their roles.
- Work-Related Travel: Attending conferences, meetings, or training sessions without coverage for associated expenses.
- Field-Based Roles: Technicians, home health workers, and other mobile employees often cover tolls, mileage, or meals out-of-pocket.
For more context on what qualifies as a reimbursable expense, visit our Unpaid Wages Lawyer – Los Angeles page.
Legal Recourse for Unreimbursed Work Expenses
If your employer has failed to reimburse you for work-related expenses, you have the right to seek compensation. Legal avenues include:
- Filing a claim with the California Labor Commissioner: This administrative process allows employees to recover unpaid expenses.
- Pursuing a civil lawsuit: Employees can file a lawsuit to recover unpaid expenses, interest, and attorney’s fees.
- Class action lawsuits: If multiple employees are affected, a class action may be appropriate.
It’s also possible to bundle these claims with other wage violations like missed meal breaks or unpaid overtime. Learn more on our Regular and Overtime Rate Violations Lawyer page.
How Bibiyan Law Group Can Help
Our firm specializes in employment law and has a proven track record of successfully representing employees in reimbursement claims. We offer:
- Free initial consultations: Discuss your case with our experienced attorneys at no cost.
- Contingency fee arrangements: You pay nothing unless we win your case.
- Comprehensive legal support: From gathering evidence to representing you in court, we handle all aspects of your case.
Our team is committed to ensuring that you receive the compensation you deserve for any unreimbursed work-related expenses. If your situation also involves discrimination or retaliation, you may also be interested in our Los Angeles Discrimination Lawyer services.
Real Client Success Story
An LA-based sales associate was required to use her personal vehicle for daily client visits. Despite submitting monthly mileage reports, her employer failed to reimburse her for over a year. After contacting Bibiyan Law Group, we filed a claim under Labor Code Section 2802 and successfully recovered the full amount owed, plus interest and attorney’s fees.
A second case involved a remote administrative assistant in Pasadena who paid out-of-pocket for internet upgrades required to meet job demands. She recovered $3,600 plus an additional $1,200 in penalties.
A third case involved a Hollywood production assistant required to purchase wardrobe and props for shoots. We filed a class action on behalf of 14 similarly affected assistants, recovering over $140,000 in aggregate back pay.
Steps to Take if You’re Owed Reimbursement
- Document Everything: Keep records of all work-related expenses, including receipts, mileage logs, and any communications with your employer.
- Submit a Formal Request: Provide your employer with a detailed reimbursement request in writing.
- Consult an Attorney: If your employer refuses to reimburse you, seek legal advice to understand your options.
- File a Claim: With legal assistance, file a claim with the appropriate agency or court to recover your expenses.
- Build Collective Support: If others are affected, gather evidence and discuss a group legal strategy.
Contact Us
If you’ve incurred work-related expenses that your employer has failed to reimburse, don’t wait. Contact Bibiyan Law Group today for a free consultation.
📞 Phone: (310) 438-5555
📍 Address: 1460 Westwood Boulevard, Los Angeles, CA 90024
🌐 Website: www.tomorrowlaw.com
FAQs About Work Expense Reimbursement
Q: Can my employer require me to use my personal phone for work without reimbursement?
A: No. If you’re required to use your personal phone for work, your employer must reimburse you for a reasonable percentage of your phone bill.
Q: What if I agreed to cover certain expenses in my employment contract?
A: Any agreement that waives your right to reimbursement under Labor Code Section 2802 is considered void. You are still entitled to reimbursement.
Q: How long do I have to file a claim for unreimbursed expenses?
A: Generally, you have three years from the date the expense was incurred to file a claim. However, it’s advisable to act promptly.
Q: Can I be fired for requesting reimbursement?
A: No. Retaliation against an employee for asserting their rights under Labor Code Section 2802 is illegal.
Q: What proof do I need to support my expense claim?
A: Keep receipts, itemized invoices, mileage logs, and any written communication with your employer.
Q: Does remote work count for reimbursement rights?
A: Yes. Remote employees are entitled to reimbursement for necessary expenses such as internet and phone usage, if used for work.
Q: Can I recover interest or penalties on top of unpaid reimbursements?
A: Yes. You may be entitled to interest and even liquidated damages, depending on the facts of your case.
Q: What if other employees are also unpaid?
A: You may have grounds for a class action. Contact an attorney to explore your options.